Job Type: Permanent, full-time
Position Location: Unit 102 – 2957 Jutland Road, Victoria, BC
Posting Date: Monday, September 20th
Closing Date: Friday, October 8th (at 4:30pm PDT)
Target Interview Dates: October 19th and 20th, 2021
Start Date: Mid-Late November
Salary: (Updated) This is a union position with a classification of Scientific/Technical Officer (BCGEU Grid 21) with a compensation range of $61,060 to $69,473. This position also includes a starting increment of 15 days annual leave, and is eligible for a full benefits package after successful completion of a probation period.
We are a non-profit foundation investing in habitat conservation projects across BC with an opening for a full-time Wildlife Program Coordinator. We are seeking an individual who is energetic, self-directed, and has a positive approach to their career, their work and their colleagues.
The Wildlife Program Coordinator is part of our Biology and Evaluation Team. This individual leads the implementation and growth of multiple granting and evaluation programs within the HCTF’s wildlife portfolio. This position is based out of our Victoria office, and the individual must be able to work from the office multiple days/week. All applicants must be legally eligible to work in Canada.
Job Description – Wildlife Program Coordinator
HCTF administers a broad range of conservation funds and granting programs that benefit fish and wildlife and their habitats in BC. HCTF funding enables organizations to address priority conservation issues and management needs to maintain and enhance the health and biodiversity of British Columbia’s fish, wildlife and their habitats so that people can use, enjoy, and benefit from these resources.
There is currently 1 full time permanent position based in the Victoria office.
The Wildlife Program Coordinator is part of the Biology and Evaluation Team and reports to the Manager of Biology & Evaluation Services. The Biology and Evaluation Team is responsible for coordinating and implementing the full suite of conservation grants managed by HCTF to improve the conservation outcomes of BC’s fish and wildlife and their habitats. This includes all stages of the granting lifecycle from initial proposal review to compliance assessments of approved projects to evaluate whether investments are achieving proposed outcomes.
The Wildlife Program Coordinator administers and implements several funding programs and is responsible for ensuring that grants comply with Foundation policies and relevant contribution agreements, and that these programs meet HCTF strategic objectives.
Areas of Responsibility
At the overall direction of the Manager of Biology & Evaluation Services, the Wildlife Program Coordinator leads the implementation and growth of multiple granting and evaluation programs within the wildlife portfolio of HCTF including:
– Wildlife Enhancement and Restoration
– Caribou Habitat Restoration Fund
– Wild Sheep Fund
In addition, the Wildlife Program Coordinator may help lead, grow, or support other granting programs as well as other broader organizational initiatives.
– Administer granting programs, including coordinating proposal application intake, reviewing and assessing proposals, and preparing information for Technical Review Committees (maps, data, reports)
– Coordinate, schedule and attend Technical Review Committee meetings, synthesize discussions, and record recommendations
– Planning and conducting evaluations to assess effectiveness of programs and projects
– Manage contracts for external experts to assist with technical reviews, project evaluations or other program needs
– Maintain project tracking systems and provide overall support for project management and reporting, including reviewing grant reports, processing funding condition submissions, and project change requests
– Draft Board decision notes, discussion papers and other materials for Board meetings
– Data entry including Quality Assurance /Quality Control
– Communicate with potential applicants to answer questions and provide guidance on eligibility and other process details
– Develop new processes and systems to improve effectiveness
– Conduct research and analysis on specific topics as required
– Build and maintain positive relationships with a broad range of individuals and partner groups involved in the wildlife portfolio
– Identify opportunities and evolve partnerships to improve granting program benefits for wildlife and their habitats
Contributes to the HCTF mandate and vision
– Provides input to strategic and operational plans to enhance HCTF impact on habitat conservation within British Columbia; and
– Coordinates granting processes to ensure efficient applications and reviews to support successful implementation of the Foundation’s mandate.
– Represents the first point of contact for new applicants and existing grant recipients seeking information and guidance of the application process and requirements; and
– Builds and maintains effective working relationships with proponents, funding recipients, shareholders, stakeholders, other non-profit organizations, and government representatives.
Leads the coordination of the application and review process for several business lines
– Receives applications and reviews them for completeness and compliance with Foundation policies, and enters data into the database;
– Prepares proposal packages for review by the Technical Committees and Board for decision making purposes;
– Makes recommendations for improvements to all aspects of the relevant business lines, including application forms, intake procedures, and information systems, reporting deliverables and performance measures, and implements approved changes;
– Coordinates and participates in technical review processes; and
– Provides feedback and advice to proponents who are developing proposals or respecting proposals that were not approved.
Conducts monitoring and assessment assignments
– Reviews project change requests and grant reports;
– Develops and implements effectiveness evaluations for HCTF projects and programs; and
– Participates in the technical and financial evaluation of funded projects, which may involve field days for project site visits.
Conducts technical assignments related to habitat conservation
– Provides technical information to Board members and staff, non-government agencies, and the public;
– Compiles data and maps in support of wildlife programs;
– Contributes technical advice to the content of the Foundation’s website, and provides input on other communications materials; and
– As assigned, represents the Foundation on technical committees related to habitat conservation.
Contributes to the Foundation team
– Supports a culture that reflects Foundation values of exceptional performance, continuous improvement, and ongoing learning and development;
– Contributes to open and effective communication links between staff and the management team; and
– Supports a healthy and safe working environment.
No budget authority
This position involves travel of up to a week at a time, 2-3 times per year, for Board meetings, site visits and other events.
Occasional weekend and evening work:
At key times of the year (during proposal intakes and technical review meetings) evening and weekend work may be required.
Proposals evaluated 2020-21: 108
This is a union position with a classification of Scientific/Technical Officer (BCGEU Grid 21) with a compensation range of $61,060 to $69,473. This position also includes a starting increment of 15 days annual leave, and is eligible for a full benefits package after successful completion of a probation period.
Qualifications – Wildlife Program Coordinator
Education and Experience
– A Bachelor’s degree in a field related to the responsibilities of this position such as Biology, Environmental Science, Natural Resources or Sustainable Resource Management or, for persons without the forgoing, an equivalent combination of education, training and experience;
– At least five years of related work experience in one or more of the following areas: wildlife inventory, fish and wildlife management, conservation biology, habitat restoration, or another similar field;
– Working with large databases, conducting data analysis and using mapping tools;
– Excellent communication skills: comfortable interacting with different individuals, organizations and governments in a positive and productive manner; and
– Reviewing and preparing reports.
Knowledge, Skills and Abilities:
– Direct working knowledge of wildlife management and/or habitat restoration practices in BC;
– Ability to build and maintain effective relationships with a wide range of clients, colleagues and partners;
– Comfortable working on a small team and in an independent and self-directed environment;
– Excellent time management with the ability to prioritize tasks and track program timelines;
– Ability to effectively administer and coordinate multiple programs; and
– Attention to detail in a dynamic work environment.
Preference may be given to applicants with one or more of the following:
– Designation as a Registered Professional Biologist in BC (RPBio);
– Familiar with preparing and/or reviewing funding applications;
– An understanding of climate change mitigation and adaptation, and impacts on fish, wildlife and their habitats;
– Experience working with partners and developing new partnerships, including those with Indigenous Nations and groups;
– Experience with spatial mapping of biological data;
– Experience collecting and evaluating information related to fish, wildlife and their habitats; and
– Experience in a non-profit organization.
Strategic Orientation is the ability to link long-range visions and concepts to daily work, ranging from a simple understanding to a sophisticated awareness of the impact of the world at large on strategies and on choices.
Planning, Organizing and Coordinating involves proactively planning, establishing priorities and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organization’s mandate.
Problem Solving/Judgement is the ability to analyze problems systematically, organize information, identify key factors, identify underlying causes and generate solutions
Initiative involves identifying a problem, obstacle or opportunity and taking appropriate action to address current or future problems or opportunities. As such, initiative can be seen in the context of proactively doing things and not simply thinking about future actions. Formal strategic planning is not included in this competency.
Partners with Stakeholders is the desire to work co-operatively with all stakeholders to meet mutual goals. It involves an awareness that a relationship based on trust is the foundation for success in delivering results.
Results Orientation is a concern for surpassing a standard of excellence. The standard may be one’s own past performance (striving for improvement); an objective measure (achievement orientation); challenging goals that one has set; or even improving or surpassing what has already been done (continuous improvement). Thus, a unique accomplishment also indicates a Results Orientation
To apply, please email a cover letter and CV describing how you meet the required qualifications to email@example.com by Friday, October 8th at 4:30pm.
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