Grants Coordinator
GRANTS COORDINATOR (One-Year Contract—Maternity Leave)
ORGANIZATION OVERVIEW
About Us: Sierra Club of British Columbia Foundation is a non-profit environmental organization whose mission is to support people stewarding abundant ecosystems and a stable climate, while building resilient, equitable communities. Our vision is of a healthy, life-sustaining planet, where humans respect the dignity and interdependence of all living beings; and our overarching goal is to uplift grassroots-led change in response to the climate emergency and ecosystem collapse. To do this, we engage with and learn from diverse communities and knowledge systems, including communities most impacted by the ecological challenges we all face. In particular, we are committed to learning from the governance systems of the Indigenous nations on whose territories we live and work. To learn more, visit www.sierraclub.bc.ca
ABOUT THE ROLE
Sierra Club BC is seeking a full-time (37.5 hours/week) Grants Coordinator for a one-year contract (maternity leave). The incumbent will have strong writing skills and project management experience, as well as a solid understanding of granting, budgeting and proposal development in the non-profit sector. The position will report to the Executive Director and receive strategic guidance from the Campaigns Director and Finance Manager. This position is based in Victoria, BC. Applicants desiring to work remotely may be considered, though this is highly dependent on qualifications and CRM database experience (i.e. Salesforce).
Core responsibilities include writing, editing, compiling, submitting, and tracking letters of inquiry, grant proposals, interim and final reports, supporting documents, and correspondence with public, private and community charitable foundations, government agencies and other granting bodies. Additional duties include maintaining data in our organization’s database system (Salesforce CRM) and working closely with the Finance Department to track status of funding requests and help maintain up-to-date program budgets.
Primary Responsibilities:
Manage the compiling, submitting, and tracking of grant proposals and reports.
Assess grant application/proposal questions, determine which components of a grant need to be addressed by campaign leads, financial officers, external partners, and/or board members, and, where appropriate, take a lead in drafting general narratives.
Editing, stylizing, and formatting final grant proposal submissions and follow up documents, including uploading/mailing..
Regular digital filing in organization’s network and data entry in Salesforce database, ensuring all supporting foundation data is processed in a timely manner and information is up to date.
Maintain tracking and compliance mechanisms for Sierra Club BC grants portfolio and ensure our non-charity partners are aware of reporting deadlines and are apprised of communications with foundations in which Sierra Club BC acts as the lead for a project.
Work with Finance Department to ensure funders receive accurate financial reports; and campaign leads, to communicate to funders project outcomes through engaging narrative reports.
Work closely with the Finance Department, assisting in budget preparation for grant proposals and financial reporting, track the status of all funding requests and help maintain up-to-date program budgets.
Ensure the 2020 master grants calendar (application and reporting deadlines) is maintained and routinely updated.
Working with the Executive Director and Campaigns Director, review all funding commitments and prepare the master calendar for the 2021 fiscal year.
Corresponding with funders and program officers over grant-making priorities, application/report procedures, and deadlines, and grant awards.
Responding in a timely manner to information requests from prospective and/or current funders, including reports, media packages, or other materials.
Coordinating ongoing stewardship activities for funders, arranging face-to-face meetings and phone calls for appropriate campaign leads or Executive Director, and attending occasional events.
Provide grant tracking reports for directors and campaigners; generate quarterly reports for the Executive Director.
Working closely with all departments, clearly communicate deadlines and requirements; anticipate extra requirements for specific grant proposals and prepare accordingly.
Minimal amount of grant prospecting, including researching and evaluating criteria for potential new sources of funding including foundations and government (federal, provincial, municipal).
Working with and receiving guidance from Executive Director to implement and monitor the granting activities as outlined in Sierra Club BC’s Strategic Plan.
Meeting at least bi-monthly with the Executive Director and Campaigns Director; and attending weekly Communications department and staff meetings.
QUALIFICATIONS AND EXPERIENCE
Minimum two years’ related experience in project management or proposal development
Excellent writing, editing, and presentation skills
Experience with grant or contract management and administration
Experience with SalesForce CRM highly desired; end-user experience with databases required
Strong research and analytical skills
Excellent English language written and verbal communications skills, and excellent people skills
Ability to interpret and assess large amounts of information
Ability to maintain confidentiality with sensitive information
Strong proficiency in Microsoft Office (specifically Word, Excel) and computer skills, project tracking and file management
University degree in related field (social sciences, communication, journalism, environmental studies), or equivalent experience
Must be exceptionally well-organized, able to prioritize tasks and meet deadlines, work independently, take initiative and responsibility for moving multiple projects forward simultaneously to ensure no opportunities or deadlines are missed
Able to handle work with minimal supervision and as part of a team
Experience building program and project budgets highly desired
A passion for and general understanding of environmental conservation in BC is desirable
Working Conditions: willingness to work occasional evenings in advance of large deadlines
COMPENSATION
Salary will conform to Sierra Club BC’s salary grid. Current salary range of $24.60-$28.07 per hour.
We offer a generous vacation allowance and a solid benefits package; three weeks of paid vacation over one year.
Opportunities for professional development and training.
HOW TO APPLY
Interviews will take place on a rolling basis until a suitable candidate is found.
Submit cover letter and resume with three references with your name and the words “Application for Grants Coordinator” in the subject line to lynn@sierraclub.bc.ca
Do not include your name or address anywhere in your cover letter or resume; please add these on a separate page following your cover letter and resume to ensure a blind evaluation process.
Documents may be sent in either Microsoft Word or PDF format.
Preferred start date of late-January 2020.
No phone calls please. Only those candidates that are short-listed will be contacted. Sierra Club BC is an equal opportunity employer. We encourage women, people of Indigenous ancestry, people of colour, LGBTQQIP2SA individuals and members of other diverse communities to apply for careers with our organization.
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